Expense reports vs. trips

Both a trip and an expense report cover one client, one tail number, and a range of dates, and both collect receipts and mileage. The difference is how you're paid.

Use a trip when you bill for your time

A trip has a Daily Rate, optional Per Diem, flight legs, RON nights, and a client trip number. Its invoice includes a Work Days section with a line for each day, plus your receipts and mileage. This is the usual choice for contract work. See Create a trip.

Use an expense report for reimbursement only

An expense report has no day rate, per diem, legs, RON nights, or client trip number. Its invoice includes only receipts, additional expenses, and mileage. Use it when your day rate is paid some other way (for example, you're on staff) and you just need your out-of-pocket costs back. See Create an expense report.

Where to find them

• Trips is in the bottom tab bar on phones and the sidebar on a computer.
• Expense Reports is in the account menu (top-right) on phones, and in the sidebar on a computer.

Both are invoiced the same way: open it and tap Create Invoice. See Create an invoice.