Expense Reports & Invoicing for Professional Flight Crews
Snap receipts as you go. Keep everything organized by trip and tail number. Send a clean expense report or invoice from your phone before you even leave the hotel.
14-day free trial · No credit card required · Cancel anytime
Built for your phone
Your post-trip, handled.
Open the app between legs or from the hotel lobby. Your billing overview, active trips, and receipts all in one place.
Sound Familiar?
A pile of crumpled receipts on your kitchen table and a spreadsheet that eats your whole day
Three tail numbers, two operators, and one trip bleeding into the next — scattered across email, notes, and half-named PDFs
Accounting bouncing it back because a receipt is missing or the per diem math doesn't line up
That's the mess CrewRoo was built to clean up.
Scan. Organize. Send.
From receipt to report in minutes, not hours.
Scan
Snap a photo at hotel checkout, the rental car return, or between legs. Vendor, amount, date, and category fill in automatically.
Organize
Receipts attach to the right trip and tail number. Add legs, mark RON nights, and your trip is already halfway to done.
Send
Tap send. Accounting or your client gets a clean report with every receipt attached as backup — exactly how they want it.
Built for the Way Flight Crews Actually Work
Tail numbers, trip dates, per diem, flight legs, RON nights — the app speaks the same language you do.
See It In Action
Three screens, one workflow — every trip, every invoice, every client.
Trips
Every trip. Every tail number. Organized.
Daily rate, date range, tail number, flight legs, and attached receipts — all in one trip record. Filter by active, completed, or invoiced. Add a new trip in seconds.
Invoices
Send, track, get paid.
Professional two-page PDFs with your W-9 and banking info attached. See what's drafted, sent, paid, or void at a glance. Email it to accounting or your client in a single send.
Clients
Multiple operators. Clean separation.
Keep separate profiles for every operator or flight department — with billing contacts, phone numbers, and the tail numbers you fly for each. Switch as fast as you switch aircraft.
Who It's For
Built for contract pilots, flight attendants, and corporate crews who deal with post-trip expenses.
Contract Pilots & Flight Attendants
Track expenses and invoice your clients directly. Get paid faster with professional documentation.
Corporate Flight Crews
Capture receipts on the road and submit organized expense reports to your flight department.
Small Flight Departments
Give your crew a simple tool that produces accounting-friendly reports without the training overhead.
Works Where You Work
CrewRoo is mobile-first and works on any device — iPhone, Android, iPad, or desktop. Install it on your home screen for an app-like experience. Scan receipts at hotel checkout, the rental car return, or between legs. Build your report throughout the trip so when you land on the last day, you're one tap away from being done.
Try CrewRoo FreeFrequently Asked Questions
Everything you need to know about CrewRoo.
What is CrewRoo?
CrewRoo is what happens when you get tired of doing expense reports at midnight. It handles the whole post-trip mess — scanning receipts, organizing by trip and tail number, and getting a clean report or invoice out to accounting or your client.
Who is CrewRoo for?
If you fly professionally and deal with receipts, per diem, and expense reports after every trip — this is built for you. Contract pilots, corporate pilots, flight attendants, charter crews, small flight departments. Anyone stuck doing trip admin on their time off.
How does the receipt scanning work?
Point your phone camera at any receipt and tap the capture button. CrewRoo instantly extracts the vendor name, amount, date, and expense category. You can also upload PDF receipts. It handles hotel folios, rental car invoices, meal receipts, fuel charges, Uber rides, and airline tickets.
What's the difference between the Essentials and Pro plans?
Essentials ($9.99/mo) gets you reimbursed for expenses — scan receipts, build an expense report for any date range, generate a clean report or invoice from it, send to accounting or your client. Pro ($19.99/mo) adds the full contractor workflow on top: trips with daily rates and work days, flight legs, RON nights, mileage, and receipts attached to specific trip days. Pro is for crew who also need to get paid for their actual contract work, not just reimbursed.
Can I track expenses for multiple clients and tail numbers?
Yes. CrewRoo lets you maintain separate client profiles with company names, billing contacts, addresses, and associated tail numbers. When you create a trip, you select the client and tail number, and all expenses are organized accordingly.
What does a CrewRoo invoice look like?
CrewRoo generates professional two-page PDF invoices. Page one is a clean summary with your info, client info, and total due. Page two is a detailed expense report with every work day, flight leg, RON night, and receipt itemized by category (Hotels, Travel, Meals, Misc).
How does per diem and daily rate tracking work?
When you create a trip, you set your daily rate. Work days auto-populate based on your trip start and end dates. Each day's description is auto-generated from your flight legs and RON nights are labeled with the overnight airport code. No more counting days manually.
Does CrewRoo work on my phone?
Yes. CrewRoo is mobile-first and works on any device — iPhone, Android, iPad, or desktop. You can install it on your phone's home screen for an app-like experience. Scan receipts at hotel checkout, the rental car return, or between legs.
How much does CrewRoo cost?
CrewRoo Essentials is $9.99/month — everything you need to get reimbursed for trip expenses: scan receipts, build expense reports, generate a clean report or invoice, and send it off. CrewRoo Pro is $19.99/month and adds the full contractor workflow: trips, daily rates, work days, flight legs, RON nights, and mileage. Both plans include a 14-day free trial — no credit card required.
Simple Pricing. Pick Your Plan.
Essentials if you submit expenses to get reimbursed. Pro if you invoice clients for your contract work.
Both plans include a 14-day free trial. No credit card required.
Stop chasing receipts at month end
- Scan receipts, AI fills in the details
- Build expense reports by date range
- Client management
- Generate a clean report or invoice from your expenses
- Send to accounting or client in a single email
- Cloud storage for all receipts & documents
Get paid faster with professional invoices
- Everything in Essentials, plus:
- Trips with dates, daily rates & work days
- Flight legs, RON nights & mileage
- Attach receipts to specific trip days
- Full contractor billing workflow
Built for contract pilots & flight attendants, corporate flight crews, and small flight departments.
CrewRoo is an administrative tool for organizing records and generating reports or invoices — not an accounting, tax, legal, payroll, or payment-processing service.
Get Your Time Back
Your days off shouldn't disappear into a spreadsheet. CrewRoo takes care of the receipts, the per diem, and the paperwork so you can close the laptop and actually be off.