CrewRoo - Invoicing for Contract Pilots

Ditch the Spreadsheets. Invoice Like a Pro.

CrewRoo is the all-in-one invoicing app built for contract pilots and aviation crews. Scan receipts with AI, track expenses by tail number, and email polished invoices to your clients — all from your phone between legs.

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7-day free trial · No credit card required · Cancel anytime

Sound Familiar?

Spending hours after a trip sorting receipts, updating spreadsheets, and manually building invoices

Juggling multiple tail numbers, clients, and trip dates across scattered files and folders

Worrying about lost receipts, missing expenses, or unprofessional invoices that delay payment

CrewRoo replaces your entire post-trip billing workflow with a single app.

Three Steps. Wheels Up to Invoice Sent.

From receipt to client inbox in minutes, not hours.

1

Scan

Photograph receipts at the hotel, restaurant, or rental car counter. AI categorizes them instantly.

2

Build

Select your client and tail number. Work days auto-populate from your trip dates.

3

Send

Review, tap send. Your client gets a branded PDF invoice with all receipts attached.

Built for the Way Pilots Actually Work

Every feature designed around real contract pilot workflows — tail numbers, trip dates, per diem, and categorized expenses.

AI-Powered Receipt Scanning
Photograph any receipt — hotel folios, rental car invoices, Uber rides, meal tabs, airline tickets — and our AI instantly extracts the vendor, amount, date, and category. No manual data entry, ever.
Professional Invoice Generation
Build itemized invoices organized by tail number with work days, daily rates, RON dates, and categorized expenses. Every invoice looks like it came from a Fortune 500 accounting department.
One-Tap Email Delivery
Send your client a polished invoice PDF with every receipt compiled into a single backup document — plus your W-9 and ACH form attached. One tap from the hotel lobby, done before pushback.
Multi-Client Management
Flying for multiple operators? Keep separate client profiles with billing contacts, addresses, and invoice histories. Switch between clients as easily as you switch tail numbers.

Works Where You Work

CrewRoo is mobile-first and works on any device. Add it to your home screen for an app-like experience. Scan receipts as you go — at hotel checkout, the rental car return, or between legs. Build your invoice throughout the trip so when wheels are down on the last day, you're one tap away from getting paid.

Try CrewRoo Free

One Simple Plan. No Hidden Fees.

Professional invoicing for less than a crew meal. Cancel anytime.

Pilot Pro
Everything you need to bill like a professional operation
$9.99/month
  • Unlimited receipt scanning & AI categorization
  • Invoices organized by tail number & trip
  • Auto-calculated work days, RON, and daily rates
  • Expense tracking: Hotels, Travel, Meals, Misc
  • One-tap PDF invoice + receipt email delivery
  • W-9 and ACH form attachment
  • Multi-client profile management
  • Secure cloud storage for all documents
  • Mobile-first — works from any device
Start Your 7-Day Free Trial

No credit card required · Full access for 7 days

Get Your Time Back

Your days off should be yours — not spent chasing receipts and formatting invoices. CrewRoo handles the busywork so you can spend your downtime on the things that actually matter.

Get Started Free