Bill several trips on one invoice

One invoice can bill several trips for the same client, including trips on different aircraft.

Add trips to an invoice

• From a trip: tap Create Invoice, then Add another trip (Add trip on phones) on the Generate Invoice screen. Tick the trips and tap Add trip.
• From Invoices: tap New Invoice, choose the client, tick every trip you want, and tap Continue.

Only that client's trips that aren't already on an invoice are offered. An invoice goes to one client, so trips for different clients can't share one.

Review each trip

Each trip gets a card with its aircraft, route, dates, work days, receipts and its share of the total. CrewRoo flags anything that looks unfinished:

• the trip hasn't ended yet
• no day rate, or no work days ticked
• it shares a date with another trip on the invoice (so a day isn't billed twice)
• receipts still waiting for review (they aren't billed)
• a flight log with only some legs logged

Check each added trip and tap Looks right. The invoice can't be saved until every added trip is reviewed. Tap Remove from invoice to take a trip off.

What your client sees

The PDF has a section per trip — its work days, expense totals, mileage and a Trip Subtotal — then Additional Expenses (anything you typed in) and the TOTAL DUE. Trip Details lists every aircraft. The expense report and flight log pages are split per trip too.

The invoice number comes from the earliest trip's tail number. See Invoice numbers.

Changing a trip later

Editing any trip on the invoice reopens the whole invoice, with all its trips and the same number, so you can check it and save it again. See Revise, void, or regenerate an invoice.