What your client receives

The email

• From: "Your Name via CrewRoo". Replies go to your own email address.
• Subject: "Invoice {number} - {your company or name}".
• Body: your message, a line about the attached invoice and receipts for the tail number and dates, and a Total Due box.
• Attachments: see What's attached to an invoice email.

The invoice PDF

Page 1 — the invoice

• INVOICE with your details, the invoice number, the date, and Terms: Due on Receipt.
• BILL TO — your client's name, address, and email.
• TRIP DETAILS (or REPORT DETAILS) — Trip # (the client trip number, if set), Aircraft, and dates.
• WORK DAYS — each billed day and per diem line (trips only).
• EXPENSE SUMMARY — a total for each category (Hotels, Travel, Meals, Misc).
• MILEAGE — each mileage entry.
• TOTAL DUE, then your NOTES.

Page 2 — the expense detail report (when there are expenses or mileage)

Every receipt and additional expense, grouped by category with date, paid-to, description, and amount, then mileage and TOTAL EXPENSES.

Flight log page (when any leg has logged times, fuel, or Hobbs)

A landscape FLIGHT LOG with each leg's times, fuel, and Hobbs, all times Zulu. See Log times, fuel, and Hobbs for a leg.

Tap Preview PDF while creating an invoice to see exactly this before you save. For a saved invoice, tap Download PDF. See Download an invoice PDF.