How CrewRoo works

CrewRoo is built around one flow: set up who you bill, log the trip, collect receipts as you go, then turn the trip into an invoice.

The flow

1. Add a client. A client is the operator or flight department you bill. See Add a client.
2. Create a trip. Pick the client, the tail number, the dates, and your daily rate. Add per diem, flight legs, and RON nights if you need them. See Create a trip.
3. Add receipts. Scan paper receipts with your phone's camera or upload PDFs and images. Starting the scan from the trip links the receipt to that trip. See Scan a receipt with your camera.
4. Create the invoice. On the trip, tap Create Invoice. CrewRoo builds the work days, receipts, and mileage into an invoice you can review. See Create an invoice.
5. Send it. Open the invoice and tap Send Invoice to email it to your client with the PDF and receipts attached. See Send an invoice by email.
6. Mark it paid when the money arrives. See Invoice statuses and marking an invoice paid.

Only need reimbursement?

If you're billing expenses without a day rate, use an expense report instead of a trip. See Expense reports vs. trips.

CrewRoo creates and sends invoices. It never processes payments or charges your client or your bank account — your client pays you directly.