Watch the demo
Receipt to sent invoice — in about a minute.
A whole trip closed out, start to finish, on a phone.
Shot on a phone, in portrait, because that's where this actually gets done — not at a desk.
14-day free trial · No credit card required · Cancel anytime
What you just watched
Four steps. No spreadsheet, no laptop, no evening spent on it.
Snap the receipt
A hotel folio photographed at checkout. Vendor, amount, date, and category fill themselves in — nothing typed.
It lands on the right trip
The receipt attaches to the trip and tail number it belongs to, filed under the correct expense category.
The trip does the math
Work days, daily rate, RON nights, and flight legs are already there from when the trip was set up. Per diem calculates itself.
Send it
One tap produces the invoice PDF with every receipt compiled behind it as backup, and emails it to the client.
What the demo skips
A short video can only show one trip. The parts that matter once you're flying for more than one operator:
Multiple clients and tail numbers
Separate profiles per operator or flight department, each with billing contacts and the tail numbers you fly for them. Switch as fast as you switch aircraft.
Void and revise a sent invoice
Caught a mistake after sending? Void it and re-edit under the same invoice number — no lost data, no confusing your client with a second document.
Your W-9 and banking info
Store them once and they ride along with any invoice that needs them, so a new client never has to email you asking.
Expenses without the contractor workflow
Only submitting receipts to get reimbursed? Essentials does the scanning and reporting without the trips-and-daily-rates layer.
More detail on crew invoicing and crew expense reports.
Get your post-trip admin off your plate.
Built for contract pilots, flight attendants, and flight crews. Scan receipts, organize every trip, and send clean reports and invoices from your phone — start free today.
Try CrewRoo Free