Watch the demo
Receipt to sent invoice — in about a minute.
A whole trip closed out, start to finish, on a phone.
CrewRoo demo · about a minute
Shot on a phone, in portrait, because that's where this actually gets done — not at a desk.
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What you just watched
Four steps. No spreadsheet, no laptop, no evening spent on it.
- 1
Add the trip
Client, tail number, dates, flight legs and RON nights. The day rate and per diem fill in from your last trip with that client.
- 2
Snap the receipt
A hotel folio photographed at checkout. Vendor, amount, date, and category fill themselves in — nothing typed.
- 3
The trip does the math
The receipt lands on the right trip and tail number, and the total updates: work days, per diem, and expenses.
- 4
Send it
One tap produces the invoice PDF with every receipt compiled behind it as backup, and emails it to the client.
What the demo skips
A short video can only show one trip. The parts that matter once you're flying for more than one operator:
Multiple clients and tail numbers
Separate profiles per operator or flight department, each with billing contacts and the tail numbers you fly for them. Switch as fast as you switch aircraft.
Void and revise a sent invoice
Caught a mistake after sending? Void it and re-edit under the same invoice number — no lost data, no confusing your client with a second document.
Your W-9 and banking info
Store them once and they ride along with any invoice that needs them, so a new client never has to email you asking.
Several trips on one invoice
Bill a month of trips for one operator together, even on different aircraft, each with its own subtotal.
Expenses without the contractor workflow
Only submitting receipts to get reimbursed? Skip the trips layer entirely — build an expense report for any date range and send it off. The contractor tools are there when you need them.
More detail on crew invoicing and crew expense reports.
Get your post-trip admin off your plate.
Built for contract pilots, flight attendants, and flight crews. Scan receipts, organize every trip, and send clean reports and invoices from your phone — start free today.
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